Five Tips to Help You Plan Your Corporate Event
Sometimes, no matter what our intentions are, some things get moved to the next day, week, month- and before we know it, it’s planning panic mode! Planning the company party early-on makes life so much easier when the holiday season and end of the year rolls around.
There are some hard and fast tips that I’ll share that will help put your mind at ease and give you the knowledge to plan one heck of a party that your coworkers will be talking about for months.
- Your Timeline. Give yourself six months to plan.
- Venue Space: If you are not holding the party at your business location, plan on booking your venue 3-4 months in advance. This will give you the time needed to look into more options and arrange catering if need be.
- Entertainment- DJ/Sound Company: Go with an experienced DJ / sound company (like mine). They will be able to plan the flow of the evening with you AND coordinate with the live entertainment if you are hiring a band (which they often have on hand). I cannot stress enough how important this is. Even though many bands have a PA system, they are most often not experienced DJs, sound engineers, or emcees. The risky time of the evening is during their breaks; there will not be someone to take the reigns and keep the party alive. At best they will put on a playlist. If you’ve invested in an evening for your company, it’s best to let the pros handle ALL sound/music needs. And another insider tip: most live bands LOVE it when they do not have to run their own sound.
- Know Your Audience: If you have a large company, it is a good idea to know what kind of music your coworkers/employees are into if you are interested in hiring a live band. If 90% of your employees are into country music and you hire an 80s cover band, you may not see many folks on the dance floor. My advice if you are going to have a live band: send out a quick survey to get to know the musical taste of your party-goers.
- Book in Advance: Bands book a good 3 months in advance. If you know your entertainment choice, do not delay in reaching out to them. DJ/Sound companies could need more advance notice, but that really depends on the time of year.